Subcontractor paperwork, organized before it creates risk.
SubTrack Compliance helps small general contractors organize, track, and follow up on COIs, W-9s, lien waivers, licenses, expiration dates, and missing subcontractor documents. This is a hands-on manual service, not complicated construction software.
A practical review of your current subcontractor paperwork process. No platform demo. No system change. No pressure.
Small GCs usually do not have a paperwork problem because no one cares. They have a visibility problem.
Subcontractor paperwork gets spread across emails, folders, spreadsheets, project managers, and one-off follow-ups. When that happens, expired COIs, missing W-9s, incomplete lien waivers, and license issues become hard to catch until they are urgent. SubTrack Compliance creates one cleaner process for seeing what is complete, what is missing, and what needs follow-up.
The core documents behind subcontractor compliance.
Focused tracking for the paperwork small contractors deal with constantly, but rarely have time to maintain cleanly.
Certificate status, expiration dates, missing files, and renewal visibility.
Vendor tax documents organized and marked as received or outstanding.
Simple tracking for received, pending, and missing waiver items.
License files organized with expiration dates and renewal awareness.
A clear list of what needs to be collected from each subcontractor.
Professional follow-up support so open items do not stay buried.
30-Day Subcontractor Compliance Cleanup Pilot.
The pilot gives your team a clean starting point: organized folders, a live tracker, missing-item visibility, expiration monitoring, and weekly reporting.
Current document cleanup
Existing subcontractor paperwork is reviewed, sorted, named, and organized into a cleaner folder structure.
Live compliance tracker
A practical tracker is created for COIs, W-9s, lien waivers, licenses, expiration dates, and document status.
Missing and expired item visibility
You receive a clear view of what is complete, what is missing, and what may need renewal or follow-up.
Subcontractor follow-up support
We help prepare and manage simple follow-ups so missing documents are no longer trapped in someone’s inbox.
Weekly compliance status report
A concise weekly report shows open items, completed items, expiring documents, and next follow-ups.
A simple manual process for busy contractors.
The pilot is designed to start quickly without forcing your team into a complicated implementation.
Send your subcontractor list and current documents.
Share what you already have: folders, spreadsheets, email attachments, or a basic subcontractor list.
We organize the folders and build the tracker.
Your current paperwork is converted into a cleaner structure your team can actually use.
We flag missing or expired items.
You get visibility into the subcontractors that need attention and the documents that need follow-up.
We follow up and send weekly reports.
Open items become easier to maintain because they are visible, reviewed, and followed up consistently.
Start with a small paid pilot. Continue only if the process is useful.
Clear pricing for contractors who want practical support before committing to ongoing service.
Cleanup Pilot
First 30 days. Organize current files, build tracker, identify gaps, support follow-up, and create weekly visibility.
Monthly Service
Ongoing tracking, expiration monitoring, subcontractor follow-ups, document maintenance, and weekly status reporting.
Larger GC Accounts
Starts at $1,000/month depending on subcontractor volume, number of projects, and workflow complexity.
This is not complicated construction software.
Small GCs often do not need another platform before the paperwork is cleaned up. They need someone to organize what already exists, maintain a reliable tracker, flag missing items, monitor expirations, and keep follow-ups moving. SubTrack Compliance is a hands-on service built around that reality.
For contractors who manage subs but do not have a dedicated compliance team.
Best suited for small general contractors and trade-focused teams that need order without a heavy software rollout.
Book a 10-minute compliance review.
Send a quick email to review whether your subcontractor paperwork is a fit for the $300 cleanup pilot. No software demo. No obligation to continue monthly.